Space Rental Policies & Guidelines

Our events team is committed to delivering exceptional experiences. Before booking your event, please read through these tips and policies so we can start off on the right foot and deliver the best event possible for you and your guests. If you have any questions, please reach out to your event specialist, call (801) 581-5445 or email booking@stadium.utah.edu

Space Rental Policies & Guidelines

We offer convenient parking adjacent to the stadium and tower with ample space for your guests. We can reserve a number of stalls for you, or place a moratorium on the lot, both for a fee based on use. Talk to an event specialist for parking arrangements and note that on business days, the lot is used for university parking and is patrolled until 4 p.m. unless arrangements have been made for your event.

No vehicles are permitted to park on sidewalk. Deliveries or pick-ups must park in the parking lot or in one of the open truck bays. All deliveries must be made during regular business hours Monday – Friday, 8:00 am – 5:00 pm.

We do not accept responsibility for receiving deliveries or removing property owned or rented by the patron. The patron or a representative of the patron must be responsible for the all deliveries and pick-ups in conjunction with the event.

The patron must remove all equipment or decorations brought into the facility for the event. This includes all linens, dishes, flowers, plants, balloons and other disposable decorations. The patron will be assessed an additional cleaning fee if decorations are not removed or disposed of properly.

Helium balloons are allowed on the Varsity Level 6 only. The Scholarship Level 4 is prohibited because of the 25-foot ceiling. If a lift is required to retrieve errant balloons on the 4th Level the patron will be charged for lift rental and labor hours. Confetti and/or glitter are allowed but the patron will be charged an additional $100.00 cleaning fee for the removal of confetti and/or glitter.

No nails, hooks, tacks, screws, staples, wire, tape or any other abrasives may be placed on or in walls or fixtures. Decorations may be hung or attached with zip-ties, soft rope or fishing wire only. Any damages or defacement of any kind will be assessed to the patron.

Candles are allowed but must be placed in a container for the wax to drip into. Open flames such as candelabras are permitted but must be kept out of heavy traffic areas and away from flammable materials such as paper or cloth.

All items delivered by a vendor or patron must be removed by 9:00 am the morning following the event.

Alcohol may be served upon approval only. Approval must be obtained from the Vice President over Rice-Eccles Stadium before the event is to take place.

Alcohol may only be served in reception rooms at Rice-Eccles Stadium. All other areas of the stadium are prohibited to the service of alcohol.

Participants may not consist primarily of University of Utah Employees. University of Utah students or minor students may not be in attendance.

Spaces must be rented to an off-campus third party who is sponsoring the event. No University entities or departments may rent or host events in which alcohol is being served.

The event must be closed to the General Public.

There may not be a charge for any kind of alcohol beverages served at the event or for entry to the event.

The third-party lessee must agree to comply with all Utah laws regarding the service and consumption of liquor. The third-party lessee must sign a rental agreement, an alcohol service request addendum and agree to assume liability for any claims resulting from the service or consumption of alcohol at the event.

All alcohol must be provided and served by the exclusive caterer for Rice-Eccles Stadium.

Patrons are not allowed to hire their own bartending service.

All events must end before midnight. Additional restrictions may apply to events that are using in stadium lighting and video boards.

Chartwells is our exclusive in-house caterer. As one of the top caterers in Utah, we are proud to have them as a part of our team. Any and all food and alcohol must be worked through them. Contact an event specialist for menus and pricing.

Contact Us

Book the Varsity Room for your next event today. Our event specialists are standing by ready to deliver you and your guests an incredible experience.

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